How to Connect a Printer to Wi-Fi

• 16/Jul/2025
• cyberhaven-dashboard

Tired of messy cables cluttering your desk or office? Switching your printer to a wireless connection is one of the easiest ways to simplify your workspace and enable remote printing from any device.

At Cyberhaven Technologies, we help Hobart homes and businesses get the most out of their tech. In this guide, we’ll walk you through how to connect your printer to Wi-Fi—whether you’re using a Windows PC or a Mac—and offer practical troubleshooting advice if something goes wrong.

1. Check If Your Printer Supports Wi-Fi

Before proceeding, ensure your printer is Wi-Fi compatible. Look for a Wi-Fi symbol on the printer or refer to the user manual. If not, consider upgrading. We can assist you in selecting a cost-effective, wireless model tailored to your needs.

2. Prepare Your Network Details

You’ll need:

• Your Wi-Fi network name (SSID)
• Your Wi-Fi password (often listed on the router)

Place the printer near your router to ensure a stable signal during the setup process.

3. Connect Your Printer to Wi-Fi (Standard Setup)

Most printers follow a similar connection process:

• Power on the printer.
• Go to the Settings or Wireless menu on the printer screen.
• Select your Wi-Fi network name (SSID).
• Enter your Wi-Fi password.
• Wait for a message confirming a successful connection.

4. Use WPS if Your Router Supports It

If your router has a WPS button:

• Power on the printer.
• Hold down the WPS button on the printer until the wireless light blinks.
• Within two minutes, press the WPS button on your router.
• Once the lights stop flashing, the connection should be established.

5. Add the Printer to Your Computer

On Windows:

• Go to Start > Settings > Devices > Printers & scanners.
• Click Add a printer or scanner.
• Select your printer and follow the prompts.

On Mac:

• Go to System Preferences > Printers & Scanners.
• Click the plus (+) button to add a printer.
• Select your device and complete the setup.

6. Troubleshooting Wi-Fi Printer Connections

Incorrect password:
Double-check each character. Passwords are case-sensitive.

Wrong network:
Ensure both printer and computer are connected to the same Wi-Fi network.

Weak signal:
Move the printer closer to your router.

Missing drivers:
Download the latest drivers from the manufacturer’s website if your computer can’t find the printer.

Resetting:
Restart both the printer and your computer. You can also reset the printer to factory settings and try again.

Local Support for Printer Setup in Hobart

If you’re having trouble setting up your wireless printer, Cyberhaven Technologies is here to help. We offer professional onsite and remote support throughout Hobart for printer configuration, network setup, and more.

Book Your Printer Setup Today

Cyberhaven Technologies – Trusted IT Support in Hobart

• Call us on (03) 6164 8899
• For emergencies: 0452 499 995
• Email: support@cyberhaven.com.au